Enrolment

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NEW STUDENT ENROLMENT PROCEDURE RATIONALE

  1. A successful start to Primary school life is dependent upon a smooth transition from home to school and a positive introduction to school.
  2. A successful transfer from another Primary school is dependent upon a positive introduction to the school.

PURPOSES

  1. To help the child become familiar with the school and give the teacher the opportunity for observation.
  2. So that upon turning five, the new entrant will already be happy and confident in the school environment.
  3. To give parents a positive image of the school.
  4. To help the child interact with other children.

GUIDELINES

  1. New entrants may officially enrol on or after their fifth birthday. This will change in 2018 where children about to turn five may start during the term prior to their fifth birthday. 
  2. Pre-schoolers, with parent or caregiver supervision, may visit school prior to their fifth birthday and may join in school activities, provided that such school visits are planned in consultation with the class teacher.
  3. The New Entrant teacher and caregiver will consult to determine the number and frequency of school visits according to the needs of the new entrant.
  4. The school staff will make every effort to ensure that school visits by pre-schoolers and caregivers are welcoming, positive and enhance a sense of belonging, and that a similar welcome and sense of belonging be extended to transferring pupils.
  5. Staff will consider the unique and special needs of each child in consultation with the caregiver and make every effort to meet these needs in the induction process e.g. a child (new entrant or transferring pupil) who has recently moved into the area, and has different cultural needs, etc.
  6. On enrolment of their child, an information package will be sent/given to the parents of the new child.

ENROLMENT PROCEDURES

PRE-ENROLMENT

Pre-enrolment visits for children prior to their 5th birthday are encouraged.  Visits will help the new entrant children and their parents to adjust to their surroundings with ease and enjoyment.

  1. Visits can begin 6 weeks prior to the child’s 5th birthday.
  2. Parents are to contact the junior class teacher to arrange visits.
  3. Parents are to accompany their child, but on occasions in the interests of the child and class, it may be best if the child is left without the parent.  This will be decided by the teacher and parent. 
  4. No child shall be officially enrolled at this school before the age of 5 years.

ADMISSION OF PUPILS

  • When new pupils attend the school they go to the Office to be officially enrolled. 
  • The parents will be given a package which includes an Enrolment form, Confidential School Health Record form and Emergency Contacts details form, which are to be completed and returned to school as soon as possible.  A copy of the child’s Birth Certificate and Immunisation certificate is retained in the office.
  • The Principal will determine the child's placement in a class.
  • The class teacher, who receives a copy of the enrolment form and any other data, will add the child's name to the class Attendance Register.  
  • The Office Manager will process the student’s details using ENROL (the New Zealand wide school student enrolment register system).  
  • All files and lists will be updated with the new student.
  • Any relevant information about the student will be retained and kept in the classroom file in the office.

WITHDRAWALS

  • The ENROL system will notify the school via email if a student has re-enrolled at another school.
  • Until that happens, or until the lapse of twenty days of non-attendance, the pupil remains on the school roll.
  • When this information is received, the Office Managerwill carry out the required actionson ENROLto withdraw the student from our school.  
  • The teacher will gather any relevant student’s work to be forwarded to the appropriate school.
  • All lists and files will be updated.

RE-ENROLMENT OF STUDENT

  • A child who has been officially withdrawn and subsequently returns is regarded as a new enrolment.
  • All admission forms should be completed again. 
  • The Office Manager will enter the student’s details in ENROL on the computer which will advise the previous school of the change of details.
  • All lists and files will be updated.

 STUDENT PLACEMENT

  • Year of schooling measures the number of years of schooling a student has received.   A student’s year of schooling remains the same for the whole of the school year.
  • Students who start after the compulsory starting age of six such as migrant children and children who have been home schooled will be assigned the same year of school as the majority of students the same age.
  • Efforts will be made to balance the classes, taking into consideration year, gender, academic and social factors.
  • The Principal is responsible for student placement and may delegate this task to the DP or other senior staff.
  • The Principal may make changes to classes during the year.   Parents/caregivers are to be consulted if there is any doubt regarding promotion or placement.

Review Responsibility: Administration & Management sub-committee

Principal: Mark Cullen